How to import and control your suppliers’ data?

The right way to manage your suppliers’ data will help you build an efficient purchasing system and to optimize your PIM (Product Information Management). However, it’s quite difficult to manage it, since it’s the data of thousands of people. But you can always use dedicated software to do the import as well as the control.

Why manage your suppliers’ data?

Companies that are visible on an international scale are sometimes confronted with the following concern: each reference supplier data is managed on a local scale at a site. Controlling this product information data in a redundant manner can result in a rather large administrative burden for you and your suppliers. In addition, their decentralized reference can prevent you from having a global view of your employees.

With a dedicated software, you will quickly set up a centralized database for the control and the import of reference data. The employees that are located anywhere in the world will have access to these up-to-date and very consistent databases. For more details, simply click here.

How do you import data from your suppliers?

You must first of all integrate each product information into the data before importing the RIB and the contacts. Start by downloading the column headers of your file that you want to import. The columns with an asterisk must necessarily be filled in. If you need help, don’t hesitate to consult the software guide.

When your document is saved in the right format, you can insert it into the database instance. This means that you have to choose the file of the location. You can have an indicator of imported file. When the operation is completed, the system can display a report that will allow you to monitor the progress of the whole process. When the general information is inserted, you can then import your contacts.

How to control this data?

Currently, the technologies of management of supplier data have become a major issue for some organizations. In fact, they manipulate data in a heterogeneous way (multiple systems, governed data, difficult processes…). All of this implies an urbanisation, a control as well as a frequent update of the supplier data.

Be aware that there are major interests in the control and the management of a database. You need then to make a cleaning, a control of all the processes of creation, a guarantee concerning the integrity and the reliability of these bases, but also a centralization of information. You must also synchronize them with the systems of the company and share the documents.

How can a distributor centralize all his product information?
Workflows: manage the life of a product until its validation!